Hosting HOA meetings in New City, New York can be a rewarding way to bring community members together. But it's always better to go into those meetings with a plan to maximize the experience.
Ready to start preparing? Keep reading to learn the best HOA meeting strategies!
Provide Enough Notice
If you're hoping to boost attendance at open HOA meetings, then your residents need to know about them. You'll need to make an effort to market each meeting well in advance so people can add it to their calendars.
Fortunately, traditional and digital marketing techniques can make spreading the word easier. You can:
- Make social media posts on HOA pages
- Distribute flyers in your community
- Send residents a digital or paper flyer
New City residents will appreciate the consideration. They'll also potentially make more of an effort to attend!
Make Meetings Accessible
To build HOA community engagement, you'll need to hold meetings in places that most people can access. A community clubhouse, for instance, would provide a central location.
Additionally, you'll want to determine a time that can help increase attendance. Improving HOA meetings starts with awareness. Provide nametags at meetings to help residents learn names, too.
Set an Agenda
Effective homeowners' meetings always follow an agenda. The HOA board should aim to distribute agendas prior to meetings so New City residents can review them first. An agenda is a document that:
- Lays out the schedule
- Shares the topics and speakers
- Helps keep meetings on time
Be mindful of following the agenda and staying within time limits. Organization is key to a successful meeting experience. Meetings that are focused and efficient are more likely to encourage residents to attend the next one.
Allow Attendee Participation
When it comes to HOA meeting tips, a big one is to encourage participation. Residents will enjoy having more of a voice in what happens in their community. And if there are HOA fees, they'll be eager to know how that money is being used.
Create an agenda item geared toward resident feedback. Or budget time during important topics, like maintenance or holiday decorating, for residents to weigh in with their opinions.
Follow Up After the Meeting
Lastly, don't end the conversation with the meeting. Instead, make a point of engaging with residents after the meeting. This can take the form of:
- Sending out meeting minutes
- Reaching out to committees
- Announcing dates and topics for the next meeting
Keeping the conversation going can keep engagement higher. Give residents opportunities to lend their skills to committees that serve the community. For instance, gardening or party planning committees are great ways to stay involved.
Host Better HOA Meetings
Your HOA meetings will be better when you have engaged participation from your community. Send out agendas before meetings and market meetings well to attract interest. Give residents a voice and follow up afterward to keep connections strong.
At PMI Properties, our seasoned team can help with anything from property maintenance to accounting. Count on us to help grow your real estate investments in New City. Contact us today!
